We’re a global team of over 400 people, working together to push the boundaries of open-source technology and multi-cloud solutions. Our vision is to become the trusted Data & AI Platform for everyone, leveraging the most popular open-source technologies like Apache Kafka®, Aiven for PostgreSQL®, Aiven for Clickhouse®, and Aiven for OpenSearch®. to help companies accelerate time-to-market, drive efficiency, and build innovative solutions across any cloud. Right now, we’re looking for a Senior Enterprise Systems Specialist to join our team who shares our passion for forward-thinking and innovative approaches.

Who we are

So, how do we become the trusted open source data platform for everyone? By listening closely to our customers and taking action to ensure they achieve their business goals. You see, the software we create is merely a means of delivering value. Our thinking is customer-first. That’s why our customers are at the front and center of all we do. And in the spirit of sideways thinking, we’re by their side as well. Actively helping them solve their challenges. Collaborating. Sharing. And innovating. In other words, it really isn’t just about who we are. It’s about who our customers are – and where they want to be.

Our Crabby Principles

Aiveners use the V2MOM framework to set and align on business goals. In order to achieve those business goals we live by our ‘Crabby Principles’ which unite us in our ways of working, globally. 

These principles are embedded in our business processes and support us in collaborating and role modelling positive and productive behaviours in our daily work, something you will have the opportunity to demonstrate throughout your interview journey with us. 

The Role: 

We are seeking a highly motivated and experienced Senior Enterprise Systems Specialist to join our Enterprise Systems and IT team. This role will be pivotal in managing and optimizing our business systems that integrate with each other. You will be responsible for ensuring the smooth operation, maintenance, and enhancement of these systems to support our financial operations.

The Senior Enterprise Systems Specialist will serve as a primary point of contact for NetSuite administration, configuration, and user support, focusing specifically on financial modules and related integrations.  They will be part of a team that manages other core enterprise systems in addition to our financial ones.  This role will be crucial in leveraging NetSuite capabilities and other SaaS applications to solve critical business challenges.

What You'll Do:

• Manage and optimize NetSuite financial modules: Serve as the primary administrator, configuring, maintaining, and enhancing NetSuite financial functionalities (General Ledger, A/R, A/P, Fixed Assets, etc.) to meet evolving business needs and ensure data accuracy.  Also, act as a trusted advisor to project teams, providing in-depth application expertise and ensuring smooth transitions during system upgrades and implementations, specifically for financial modules.
• Provide expert technical support and troubleshooting: Resolve technical issues related to NetSuite financial modules, including integrations and customizations, and provide ongoing end-user training and support.
• Collaborate on system enhancements and integrations: Work with cross-functional teams (Finance, People, Sales) to gather requirements, implement system enhancements, and manage integrations with other enterprise data systems focusing on financial data flow.
• Analyze and improve financial processes: Identify opportunities for process improvements within NetSuite and other related applications, streamline operations, and ensure optimal system performance and ROI.
• Mentor and support team members: Provide guidance and support to your peers, review deliverables, and contribute to the professional development of the team.

What we're looking for: 

• Has a current NetSuite Certified Administrator certification.
• Experience with NetSuite financial modules such as General Ledger, Accounts Receivable, Accounts Payable, and Fixed Assets. Knowledge of multi-currency is a plus.
• At least 5 years ERP experience—implementations and upgrades.
• 3+ years NetSuite OneWorld experience.
• Experience with other SaaS applications such as Zip (procurement orchestration), HiBob (HRIS), Abacum (financial planning & analysis) and Salesforce (CRM) is a plus.

Knowledge, Skills and Abilities

• Solid understanding of accounting principles, with the ability to apply accounting knowledge to NetSuite configurations and troubleshooting.
• Strong technical proficiency in NetSuite administration, including customizations, workflows, and saved searches, specifically for financial modules. Proficiency of SuiteApprovals and SuiteScript a plus.
• Demonstrated ability to identify and resolve system issues, both within the standard NetSuite functionality and with advanced troubleshooting methods.
• Knowledge of several different functional areas of NetSuite such as Finance, Procurement, HR Management, CRM, etc.
• Excellent problem-solving skills and the ability to think analytically to diagnose and resolve complex system-related issues.
• Proven drive for personal and professional growth by researching and evaluating new finance technologies to ensure we're using the best tools available. A constantly-learning mindset and approach is required.
• Strong communication skills to effectively collaborate with cross-functional teams and articulate technical concepts to non-technical stakeholders.
• Detail-oriented with a commitment to maintaining data accuracy and system integrity.
• Self-motivated, able to work alone and in teams, articulate, and able to inspire confidence in audiences.
• Process analysis, redesign, and documentation experience.

Don’t worry if your experience doesn’t line up perfectly – we still encourage you to apply! We believe in investing in our crabs’ professional growth.

Our Offer

If you ask us what’s the best thing about working for Aiven, many will probably say it’s the high concentration of talent from around the world that we have here. Enjoy the agile environment of a hyperscale scale-up where you can truly make an impact and have fun while at it.

We invest in you

• Participate in Aiven’s equity plan.
• With Aiven locations spanning the globe, we want all of our crabs to find the right balance with our hybrid work policy.
• Get the equipment you need to set yourself up for success.
• Step up your career game with real employer support (use one of our learning platforms, annual learning budget, and more).
• Get holistic wellbeing support through our global Employee Assistance Program.

Make a difference at Aiven

• Contribute to open source projects that you find meaningful outside of work - and get paid for it! Our Plankton program recognizes extra work to the open source ecosystem for developers and non-developers alike.
• Use up to 5 days per year to volunteer for a good cause of your choice.
• Join one of our team member resource groups - empower yourself and others in missions that resonate with you.

What else?

• Your wellbeing matters: we provide extensive Occupational Health Care, Dental Care, as well as sports, culture, massage and lunch benefits
• Love breakfast? So do we! Join us at our regular office breakfast
• We also have you covered by statutory accident insurance

Amazing! What’s next?

Once applying you should hear from our Talent Experience team within 5 days regarding the status of your application. If you are selected to move forward you can generally expect 4 stages with us 

1. 30-45 minute call with one of our Talent Partners 
2. 45 minute Depth of Expertise Interview with the hiring manager 
3. Skills interview and or presentation for 1 hour with the wider team 
4. Company values interview for 1 hour 

 

How to Recognise and Avoid Employment Scams

There has been a rise in fake job postings used by scammers to get personal information. Please familiarise yourself with the red flags of a potential scam.

Here at Aiven, all of our emails relating to recruitment come from an @aiven.io, @greenhouse.io or @eu.greenhouse.io domain and all of our interviews are conducted over video call or in person, our interviews will never occur over text or chat. If you’re unsure of the legitimacy of a job opportunity/offer pertaining to Aiven, please don’t hesitate to reach out to us at recruitment@aiven.io.

Equal Opportunities

Aiven provides equal employment opportunities to all qualified employees and applicants for employment without regard to age, gender identity, national or ethnic origin, religion, sexual orientation, physical and mental ability, marital and family status or without regard to any other similar personal attributes. Aiven complies with applicable local laws governing non-discrimination in employment in every location in which the company operates. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation, training and any other terms and conditions related to employment.

At Aiven we are committed to providing reasonable accommodations for qualified individuals with disabilities or special needs in our working environment and job application procedures. We make all reasonable accommodations for persons with disabilities or who otherwise need support to thrive in the workplace. We are committed to continuously improving workplace accessibility. There is an option to request a discussion in the application process but if you have any questions before applying please write to us at recruitment@aiven.io.

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